AAIP Job Opening

December 23, 2014
Posted by AAIP News on 12/23/2014

JOB TITLE: Administrative Assistant
SALARY RANGE: $14 hour / 20 hours a week
DURATION: February – August
OPEN PERIOD: Open until Jan. 30th

Position Description:
The Administrative Assistant will support the diabetes program staff with the implementation of the National Program to Eliminate Diabetes Related Disparities in Vulnerable Populations grant. Applicants must demonstrate attention to detail, ability to take initiative, and have the capacity to work independently as well as part of a larger team. This position is temporary and part-time, which does not qualify to receive benefits such as paid time-off, insurance, etc.

Essential Duties & Responsibilities:

  •  Data entry – maintaining organized filing systems
  •  Budget Tracking – monitor expenses in relation to yearly budgets, generate Purchase Orders according to program needs
  •  Assist team in identifying process improvements
  •  Learn all diabetes processes and procedures
  •  Create documents in support of staff projects (meeting minutes, reports, etc.)
  •  Work with team to create and disseminate communication with internal/external partners
  •  Make travel arrangements
  •  Assist with special events – AAIP Annual Meeting
  •  Other administrative responsibilities as assigned

Position Qualifications:

  • Minimum 5 years experience in data collection/maintenance, budget monitoring, andgeneral office support
  • Bachelor’s degree preferred or equivalent combination of education and experience
  • Excellent written and verbal communication skills
  • Must possess excellent follow-up skills
  • Working knowledge of computer application software (Microsoft Office)
  • Must be organized and work well with constant priority changes
  • Must be able to work independently with minimal supervision
  • Demonstrates flexibility in acceptance of assignments
  • Possess problem-solving skills
  • Ability to effectively manage and track multiple projects simultaneously
  • Work well under pressure with high degree of accuracy while meeting deadlines
  • Ability to commit to length of position
  • Experience working in Native American communities
  • Experience in program planning, evaluation, and community health preferred
  • Basic diabetes knowledge preferred

EOE with an Indian preference policy.
Please forward resume and Indian
preference verification (if you are
claiming preference) to Jamie
McDaniel at